CITY OF MAITLAND
COMMUNITY PROGRAM ASSISTANT II (Part-Time)
NON-EXEMPT

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job changed.

PURPOSE OF THE POSITION:

Performs highly responsible work in assisting with community recreational activities such as youth basketball, adult open gym basketball, the Maitland Farmers’ Market, facility rental functions, and other periodic special events or operational functions of the Parks and Recreation Department. At times, there may be the need to supervise other part-time staff maintaining the parks and/or programs.

ESSENTIAL JOB FUNCTIONS:

Assist in the development, organization, implementation, and supervision of various athletic activities and events conducted by the Parks & Recreation Department.

Assist the full-time Athletics Coordinator and Event Coordinator in their daily operations and coordination of their programs and events. Duties may include such tasks as participant registration, vendor coordination, event or program set-up and breakdown, record keeping, light maintenance, or any other duties as needed to support the activities and programs of the Parks and Recreation Department.

Assist with planning and implementation of necessary operations to ensure that programs, events and facilities are conducted in accordance with policy.

Assist with marketing of all athletic programs and events and conduct various types of surveys to participants and other citizens to provide the community with the best services possible.

Monitor sites to ensure cleanliness, safe operations, and preventative maintenance of equipment and facilities.

Greets participants and visitors at all facilities and distributes accurate information regarding the programs and events.

Engage with program or event participants or parents to effectively explain rules and regulations, registration information, or other program information as necessary.

Assist in the organization of administrative records including but not limited to daily attendance, participant emergency information, accident and incident reports and current waivers.

Maintains open and positive communication with staff and other full–time employees.

Position must remain flexible to cover any shift that may arise for the division. Primarily shifts will be at nights and on weekends when the parks and recreation programs are the busiest.

Assist in set-up and breakdown of activities and preparation of needed materials, supplies and equipment such as tables and chairs, tents, signage, or any other resources needed to support any City sponsored activity.

OTHER JOB FUNCTIONS:

Responsible for duties in place of the full-time Coordinator when needed at programs and events.

Perform occasional reception duties at the Maitland Community Park as well as assist with light maintenance and open/closing duties for various facilities.

Answer phone inquiries from the public.

Correspond with the public in person, on the phone, through conventional mail, or via email.

Handle occasional monetary transactions in an accurate and responsible fashion.

Have some familiarity with common online registration functions or website usage.

Perform other duties as assigned.

EQUIPMENT USED:

Personal computer, spreadsheets, and database software (RecDesk); calculator; copy and fax machine; telephone; portable radio; cellular phone; automobile/truck/passenger van; camera; various sports equipment used in recreation programs; blower and golf cart; and hand tools/ladders.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

WORK LOCATION AND ENVIRONMENT:

Parks & Recreation Department buildings and facilities, including several school grounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Depending upon the assignment, incumbent normally performs the duties of this job in City recreational facility or an outside environment, but may occasionally work in an office. The employee may be exposed to wet and/or humid conditions, toxic or caustic chemicals.

The noise level in the work environment is usually quiet while in the office to moderately loud when in the park or other outside facilities.

MINIMUM QUALIFICATIONS:

High School diploma with at least one (1) year of related experience, or equivalent combination of training, education, and training with emphasizes on guest service and/or a recreational role.

Must possess and maintain a valid Florida Driver’s License.

Must be able to work evenings, early mornings, weekends, and “split” shifts.

Must be comfortable corresponding with the public regarding program or event information, promotions, or regulations.

Pass City of Maitland screening requirements.